Print Shop FAQs

  • How do I send a print request to the Print Shop?

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    Each school/department has an appointed and trained designee to submit print requests to the Print Shop.  You will need to send a pdf copy of your print request to your designee.  Your school principal or department supervisor will approve/deny the request.  Your designee will then submit the request to the print shop using the print shop email.

    (Be sure that all details are included in your email to the designee such as: quantity, color or b/w, color of paper, stapled, binding, 2-sided etc.)

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  • Will all print requests be automatically approved for printing?

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    All print requests to the Print Shop must be instructionally driven and are subject to review by the Deputy Superintendent of Instruction.

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  • Can I request printed copies of textbooks?

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    Copyrighted materials cannot be printed unless accompanied by specific written permission from the author.  Extremely large print jobs will be carefully considered with priority given to reasonable print requests and sound instructional alignment to BCS Curriculum Maps, curricular initiatives, and WVCCRS. Textbook reprints are subject to approval by the Deputy Superintendent of Instruction.

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  • Can I send a request to a personal email of a Print Shop team member?

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    Print requests are sent via print shop designee only to the print shop email address: printshop@bcswv.org.  Submitting requests to individual email accounts could result in an order getting lost or delayed.

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  • Can I phone in my order?

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    Due to the workload of the Print Shop and the need for an accurate order form, phone orders are not accepted.

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  • How do I create a pdf of my request?

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    To create a pdf for submission to the Print Shop, open your document (whether it be a jpeg, tiff etc.), go to File/Save as and choose “pdf “.

    You can also visit the Adobe website to download the free PDF program. http://get.adobe.com/reader?promoid=HRZAC

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  • Can I request a job be printed in color?

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    Color copy requests are limited due to the cost and copier contract.   Approval may be needed by the Deputy Superintendent of Instruction on a case by case basis.

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  • Can I request a job be printed on color paper?

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    Color paper can be requested and will be provided if requested paper is currently in stock.

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  • Do you offer stapling services?

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    Stapling services are available for print requests up to 72 pages for folded projects, or 100 pages for non-folded pages.

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  • Can I ask for binding services?

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    Binding is available.  However, because binding is a costly and time-consuming process, we may advise breaking your request into smaller page quantities to allow for stapling.  Folded booklets must have a body that is divisible by 4 or 4-1 (ex. 16 or 15, 40 or 39). Booklets that do not have the correct amount of body pages will be stapled on the side. The cover does not count as part of the body and can have 1 to 4 pages (printing outside and/or inside of front and/or back cover).

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  • Who do I contact at the print shop with questions?

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    Questions should be directed to the Print Shop at 304.267.3378 or by email printshop@bcswv.org. Due to limited staff and a workload for the entire district, calls and emails will be returned as quickly as possible.

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  • How far in advance should I place my order?

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    It is HIGHLY recommended that requests be submitted well in advance of the time they are needed, preferably the 9 weeks session prior to due date. 

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  • How will I receive my completed print request?

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    Completed print requests can be picked up from the Print Shop located at 1514 Winchester Ave., Martinsburg, WV  25405 or delivered via courier.  Courier services from the Print Shop are scheduled on Monday, Wednesday, and Friday.

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  • Do you have an inventory of standard, most used school forms?

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    The Print Shop provides a catalog of commonly used standard (not customized) forms.  A list of these forms can be found in the Print Shop Catalog located on the District website/For Staff at http://berkeleycountyschools.org/Page/153 .  These forms are not kept in large inventory amounts throughout the year.  Large quantities should be ordered by the print shop designee at the end of the school year using the Year End Supplies Request Form.  (See next question).

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  • When can I order standard forms for the school year?

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    School principals receive an email from Phoebe Brent two times annually to order forms for the upcoming school year.  The Print Shop BCS Forms Request is emailed to principals according to this schedule:  March for the first semester of the following school year, and in October for the second semester of the current year.

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  • Will the Print Shop provide B/W copies of the BCS Student handbook for schools for families in need?

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    Yes, 25 copies per school are provided to each high, middle, intermediate and elementary school.  EXCEPTION: Back Creek Valley, Bedington, Bunker Hill, Burke St., Gerrardstown, Inwood Primary, Marlowe, and Winchester Ave.  Each receives 15 copies due to smaller student populations.

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